JOB RESPONSIBILITIES:

• Executive Support: Manage daily schedules, appointments, and responsibilities for senior executives with precision and attention to detail.

• Travel Coordination: Handle both domestic and international travel arrangements, including flights, accommodation, transportation, and itinerary planning.

• Minutes Writing & Reporting: Attend meetings, record accurate meeting minutes, prepare summaries and reports for management, and follow up on action items when required.

• Communication Management: Act as a liaison between internal departments, clients, and external stakeholders professionally and efficiently.

• Administrative Support: Prepare reports, presentations, documents, and assist in daily administrative and operational tasks.

• Ad-hoc & Miscellaneous Arrangements: Assist in handling various urgent, personal, and miscellaneous matters efficiently when required.

• Calendar & Schedule Management: Coordinate meetings, reminders, deadlines, and business appointments to ensure smooth workflow.

• Confidentiality Handling: Manage sensitive information with a high level of discretion and professionalism.

JOB REQUIREMENTS:

• Frequent travel is required for this role; candidates must be willing and able to travel domestically and internationally when needed.

• Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, or similar administrative role.

• Strong ability to communicate effectively with internal and external stakeholders in a bilingual business environment.

• Strong organizational, multitasking, and time management skills.

• Proficient in Microsoft Office and Google Workspace applications (Word, Excel, PowerPoint, Outlook, Google Sheets).

• Excellent communication and interpersonal skills with a professional and positive attitude.

• Able to work independently, prioritize tasks, and perform efficiently under pressure.

• Flexible and willing to travel domestically and internationally when required.

• Strong attention to detail with the ability to handle miscellaneous, ad-hoc, and fast-changing tasks effectively.

• Ability to maintain confidentiality and handle sensitive matters professionally.

NICE TO HAVE:

• Experience supporting or managing multiple SMEs (Small & Medium Enterprises) is an added advantage.

• Proactive mindset with the ability to identify gaps and recommend process improvements beyond assigned responsibilities.